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5 Tips for Getting Anywhere on Time

February 19th, 2009 @ 9:33 am

Categories: General, Organization, Productivity, Strategy, Tips, Wisdom

Tags: Time Management, Professional Development, Team Management, Productivity, Career, Management, CC Holland

You guys are probably sensing a theme right now. Yes, I’m focusing on lateness this week — first discussing whether the occasional less-than-punctual arrival is a big deal, then listing some fabulous real-world excuses for tardiness.

On a more serious note today, let’s talk about chronic lateness and how to tackle it. An estimated 15 to 20 percent of us are usually running late.

For many of them, being unable to get somewhere punctually isn’t just a function of poor time management. Often, there are deeper issues going on.

Sometimes habitual lateness is due to personality. It can also be because you have trouble realistically assessing how much you can do in a given time — or because you perceive time differently than other people, based either on cultural differences, innate wiring, or even a disorder such as ADHD.

But whatever the reason, being chronically late can play havoc on your social life, your career, and even your self-esteem. Luckily, there are some effective steps you can take to seize control of your inner, dysfunctional clock.

  • Try doing things ahead of time and pay attention to how liberating it can feel.
  • Plan to be 15 minutes early for engagements — then you’ll probably be on the dot. If you’re early, spend that time with a book or some to-do items.
  • Make a daily plan, with a written schedule of your activities with start and end time estimates. This helps you see what you really have time for. Punctuality expert Diana DeLonzor said most people underestimate how long it takes to do something by about 30 percent.
  • Set up a system of rewards and penalties. If you’re late to meet a friend, agree that coffee is on you. Or, if you’ve made lots of progress, reward yourself.
  • Create mantras, such as, “It won’t get any easier in five minutes,” instead of hitting the snooze alarm for the fifth time.

Any other tips you have for the habitually late? Pass them on to other Team Taskmaster readers in the comments section.

(image by Aldaron via Flickr, CC 2.0)

CC Holland is an award-winning writer and editor whose work appears in several national publications and Web sites.

 
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  •  
    1

    jurgenwolff

    02/23/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Another tip: on your daily schedule, indicate the time that you need to depart for a meeting as well as the meeting time itself, then orient yourself to that time rather than the meeting time.

  •  
    2

    Bob Wileman

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    How about going to bed early for a start? i.e. don't get tempted by weekday TV.

    The second, already mentioned, is to plan your departure time with margin to arrive early. I add 30% to most "normal" journey times for important meetings, and stay out overnight for any meetings more than an hour from home (London).

    The psychological barrier that persistently late people have is not being able to cut off from what they are doing (personal or business) and mentally refusing to accept the higher priority.

    The conflict in all this is the advice we read from you recently advocating completion of each task before moving on to something else.

    Conclusion: Don't start anything or allow interruptions when on the way to an important meeting.

  •  
    3

    Saratr

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    for the initial few meetings arrive before time & feel the difference; you will note that you are able to contribute better. When you are early for any meeting make notes or your PoV on the subject to be discussed so that you are already oriented and ready for the jump start.

  •  
    4

    marcus47

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    I had a boss tell me one time years ago that it is "just as easy to be five minutes early as it is to be five minutes late." It worked.

  •  
    5

    bdouglasoz

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    At work we're often back-to-back with meetings which tend to start on the hour and tend to be scheduled for one hour in length (whether there is enough to discuss or not); meeting organisers can help a lot by allowing people 5 (or 10) minutes to move between appointments.

    The more tasks that need to be accomplished before you get to work the more time you need to allow. Getting each child ready and them dropping them off presents multiple opportunities for problems to occur.

    Make sure there is plenty of petrol/gas in the car the night before! Don't plan a pit stop on the way into the office. This is another opportunity for something to go wrong.

    Become a morning person - get up at 5am (yes, really!). This means going to bed at 9pm, 10 at the latest. Just give up nighttime TV - it's not adding value to your life anyway.

  •  
    6

    sue1_sue2@...

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Try setting your clocks a few minutes faster. Though you'll know that its ahead of time, most time in your rush or just a glimpse on your watch leads you to believe the artificial time.

  •  
    7

    me_isis

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    getting into work on time is always a challenege for me...I'm perpetually late mainly because I cannot hear the alarm(s) ring. I sleep right through it until it stops ringing hence I never have to hit the snooze button! I have yet to find a remedy. any suggestions?

  •  
    8

    Ryan Colgin

    02/24/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    @me_isis - I'm in the same predicament. I realize my issue is that I stay up too late, but that's when I get things done. I can catch up on sleep during the weekends. I'm here for a remedy on 'hearing the alarm' as well!

    I did notice when I owned a cat, I'd get in the habit of feeding her in the mornings. That way, she'd inevitably wake me up (sometimes before my alarm). Now, I have no cat, but I don't think my roommate would work the same way.

  •  
    9

    minmor@...

    02/24/09 | Report as spam

    RE: waking up on time

    There are alarms that turn on the light. My friend who is deaf uses one.

    Another friend just couldn't stand the sound of the vacuum cleaner, so he plugged in the vacuum instead of the light - NOTE: move the unit so you don't wear out the carpet in one spot.

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    10

    minmor@...

    02/24/09 | Report as spam

    Motivation

    On another note, my best friend worked for the Gas Company for 14 years. Their policy was that employees late more than 3 times were fired, period. She was only late once...

    She is always early for everything, and she left over 10 years ago. Drives me nuts!

  •  
    11

    VVajiha

    02/25/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    At my previous organization, One thing that really worked was charging penalty to the late comers in a healthy and playfull way. In one of our departments, their manager formulated a rule(applicable to all his team, including himself) to treat the whole team with ice-creams/bottles for coming late to work.

  •  
    12

    janetz

    02/25/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    How about looking at why you are late? Perhaps if youtell the truth you think what you have to do, that has you late, is more important than the thing you are going to.
    If that is the case, consider the damage done by putting your wants first and perhaps that will be the impetus you need to change.

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    13

    amcgowan@...

    02/25/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    My favourite way to be late for anything, is to try and jam One More Thing into my already busy schedule. I know I have a meeting at 10:00, and I know it's 9:50, so that will give me just enough time to squeeze in a five-minute phone call - except the call took 15 minutes, and I was late for the meeting. One More Thing: it works every time!

  •  
    14

    amcgowan@...

    02/25/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    My favourite way to be late for things is to jam One More Thing into my already busy schedule. For example: I know I have a meeting at 10:00, and I know it's 9:50, so that gives me time to make a five-minute phone call. Except the call took 15 minutes, and I was late for the meeting. Everybody was waiting for me, the meeting started on the wrong foot and went downhlil from there. One More Thing: it works every time!

  •  
    15

    Bwana Kubwa

    02/25/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Whatever you do, don't speed. Inevitably you will have a moron driver who has been placed in front of you by providence to test your patience and your luck, even if it is your own fault that you are late in the first place.

  •  
    16

    DB47

    02/26/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Sometimes, you are going to be late. It happens to the best of it. Instead of tricking myself into believing that I can warp time and space to get there anyway, I make sure and call to warn people as soon as I know I am going to be late. Not only is it polite - but it's a big motivater to self organize when I have to explain on the phone why it is that I'm not going to be there when expected.

  •  
    17

    bwbaxter

    03/11/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Set a second alarm out of reach! Some years ago I
    realized my snooze button issue was getting out of
    hand, so I now set two alarms, 5 minutes apart. The
    second alarm is beyond my reach so I must get out of
    bed to turn it off. I know that the snooze will be
    interrupted by the second alarm, so I rarely use it.
    Once I'm out of bed I'm awake enough not to fall back
    into it! I've even set three alarms (the third, very loud,
    in another room) for mornings when I must not be late
    or I'll miss a flight. I sleep better when I set multiple
    alarms because I don't have anxiety about my tendency
    to be late anymore.

  •  
    18

    Pragati Kakkar

    04/08/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    travel with a colleague /friend who is punctual.
    Decide what you have to wear in advance so you dont spend time thinking in front of the wardrobe.
    start morning with excercise or great music-anything you like to build enthusiasm for the day ahead-start on a positive note -try it,it works !

  •  
    19

    Lachlan McNeill

    05/09/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Have a small folder of enjoyable jobs in the car or your briefcase. I have printouts of articles or business ideas to look through if I am early to a meeting. I find this makes it easier to hit the road 15 min. early rather than trying to squeeze one more thing in. Often something happens on the way and I'm only 5 minutes early but that still works.

  •  
    20

    Naftush

    06/02/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    I set out for appointments in an *exaggeratedly* early fashion and bring plenty to do for the interim. It works better than just-in-time strategies that often fail and add tension to every trip.

  •  
    21

    dhwicker@...

    06/04/09 | Report as spam

    Yet, Another Consultant Rule -

    You're never late, you're "delayed".

    Einstein got the inspiration for his theory of relativity and space time continuum this way - He figured it out because he was always 3 miles late for everything.

  •  
    22

    lkrofchick

    06/16/09 | Report as spam

    RE: 5 Tips for Getting Anywhere on Time

    Early in my nursing career, I chatted with my hospital administrator and casually told him what a hard time I had getting to work on time.He noted that if it was not physical illness,perhaps it could be passive aggressive behavior aimed at my job.He was right! I resented my bossy boss.But when I realized she would enjoy counseling me, I got back on track because I would not give her that.Then I got another job,while I still had one. I have never forgotten that observation.

  •  
    23

    shreyas.cdcgs

    01/18/10 | Report as spam

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