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How to Use Trade Shows to Sell

January 7th, 2009 @ 5:30 am

32 Comments

Categories: General, Marketing, Negotiations, Sales Process, Sales Skills, Sales Tips

Tags: Trade Show, Marketing Research, Strategy, Marketing, Management, Geoffrey James

Last November, I asked “Are Trade Show Leads Worth It?“  Almost two-thirds of you responded to the poll said “NO” and only 16 percent responded “YES.”  And I suspect that some of those “YES” votes came from people in the trade show industry.

Does this mean that you shouldn’t go to trade shows?  Absolutely not!   But it does mean that you shouldn’t use them for lead generation.

Why attend trade shows, then? One reader got it right in the following comment:

Ten years ago, trade shows were lead generation opportunities. Not anymore. There are more cost-effective, efficient and more accurate methods of generating leads. Today, trade shows are business opportunities. They are a place to close hot leads, meet prospective buyers you’ve had contact with but haven’t met face-to-face. They’re a place to set yourself apart, to market yourselves as industry leaders and to reward your best customers.

Bingo.  The only reason to attend a trade show is build better relationships with existing, major customers and ready-to-close hot prospects.  And to make this happen, you need to rethink the way that you spend on trade shows.

If you’re buying into the “lead generation” myth, you’ll buy a big booth and man it with plenty of marketing staff, and then wait for the leads to roll in.  Wrong, wrong, wrong!

Instead, put the bulk of your trade show spending into footing the bill to send (extremely hot and near to closing) prospects and your best existing customers to the show.  Limit your own personnel to your CEO, your CSO, and the reps handling those accounts.  No marketing drones.

If you can get away with it, don’t rent a booth, but set up the world’s best hospitality suite at the hotel across the street.  (I explain how to do this in the post “Are Trade Shows Blackmailing You?“)   If not, rent the smallest booth space possible that’s consistent with your industry standing.  Think of the rent as a cost of doing business.

The main danger is that somebody in marketing will say: “well, as long as we’re there, why don’t we try to get some leads?”  Once you go down that primrose path, you’re spending money on nonsense.

Trade shows are useless for lead generation, but they can help you close business and build relationships with existing customers.

Focus on those two concepts and attending a trade show might be worth the time and money.

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  •  
    1

    gerardmclean

    01/07/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Last year, one of my companies, TourneyCentral.com attended the
    NSCAA in Baltimore. We had Charm City Cakes makes a huge soccer
    ball cake (http://www.tourneycentral.com/nscaa/) and collected
    business cards to raffle it off to the winner. Amazingly, even if people
    were to win a cake, they did not want to give up their information for
    fear of being contacted. We didn't contact them. In fact, we drew the
    winning name and then promptly threw away all the cards we
    collected.

    The winner donated the cake to the Baltimore Ronald McDonald House
    as we suggested. That was a cool thing

    We find that contact information given at trade shows is only given to
    win something, to give something in return for taking some free crap
    from your booth without guilt, etc. and then the lead disappears, like
    a wisp of smoke on a foggy day when you call them or send out some
    materials. If you don't have them BEFORE you go to the show, you
    don't have them.

    We use trade shows to showcase our product, to mingle more
    organically then we can through our on-line presence and just meet
    interesting people. If we have a few laughs with some new folks, have
    a few drinks and shoot the breeze with others in our industry, I don't
    care if we make a sale at the show. Good things will come around.

    And, when I go to trade shows? I carry around two sets of business
    cards. One with a fictitious company and a telephone number/address
    that goes nowhere and my real one for when I run into someone/thing
    that I really want to engage further with.

    Ahem.. sorry, but marketing people did it to themselves...

  •  
    2

    dave.stein@...

    01/07/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    You're on target about trade shows, Geoffrey. I agreed with all your points in your Nov post as well.

    Trade shows: Big money maker for the trade show companies, big money waster for many of the participants.

    The economy is going to really change the trade show industry. Long overdue.

    By the way, Cerner, a competitor of a client of ours, announced last March that they would NOT be attending an important industry trade show, HIMSS this year: http://www.healthcareitnews.com/story.cms?id=8861

    Big move for Cerner. I like the way they did that, with the press release.

  •  
    3

    Geoffrey James, Sales Machine

    01/07/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Quote from gerardmclean: I carry around two sets of business cards. One with a fictitious company and a telephone number/address
    that goes nowhere and my real one for when I run into someone/thing that I really want to engage further with.


    ROFL! That's much better than my routine. When somebody I don't want to interact with acts for my business card, I say: "No, thanks, I'm trying to quit." As for geegaws and such, I either just take them from the table (if I want one) or I give them one of the business cards that I got from somebody else that I don't want.

  •  
    4

    Geoffrey James, Sales Machine

    01/07/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    ...to interact with. (Sheesh, I gotta start proofing these comments before I post them...)

  •  
    5

    jefflogden

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    A search marketing firm I know spent $25,000 to be a top sponsor of a well-known industry trade show in New York City. Their name was everywhere. Everyone saw it.

    Zero leads. Flushing $25,000 down the toilet would have had the same effect. Competitors attend this event -- not customers.

    Very few trade shows are worth anything.

  •  
    6

    Geoffrey James, Sales Machine

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Quote from jefflogden: Flushing $25,000 down the toilet would have had the same effect.

    To be fair, if their name was "everywhere" the event had SOME publicity value. Probably a few novice reporters saw the full court press and figured that the company was hot stuff. However, they probably could have gotten the same impact, or better, buying drinks for the journalists in the hotel bar.

  •  
    7

    ilive2win.com

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    For the life of me, I cannot altogether agree with the waist of time, no lead thing. I train staff members for thes show. Sometimes we send in babes with company shirts on holding back a rack the size of Jersey and other times skilled salespeople. Now, both are great fun, but the salespeople who are trained how to engage their prospect - liking it or not - gives up good information consistenly enough to make it worthwhile. Typical engineer guys sitting at a booth will loose every time. They can't engage more than a circuitboard and expecting anything different from them is a dream. Admittedly, some shows are lousy, but what I hear in these prior responses are professional excuses.

  •  
    8

    monger@...

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Apart from the spelling and sexism, I agree with ilive2win.com (I live to win? - may explain something I guess)that you will get better results if those people working on the stand are motivated and know what to do and are trained.

    No one I know was born knowing how to do these things.

    Trade shows are huge - and effective in Europe. Here in Australia, one salesperson I know sells by the truckload at trade shows.

  •  
    9

    bobtechnisoft

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Number one rule, is the trade show a "need to be seen" requirement? If not, spend your money elsewhere. If yes read on.. I believe it is a balancing act of money spent and eventual new business. Get as many hot propects in that region to come as well as existing customers, make appointments for "one on one" type meetings if possible at the business lounges. Do not expect any leads so that one solid lead is a bonus.

  •  
    10

    pauldowd

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Something that hasn't been touched on here are the alternatives to trade shows where you are equally likely, if not more likely, to reach your target audience.

    Notably:
    - festival sponsorship and stalls
    - sports sponsorship and stalls
    - one off stalls on a specific location where your target market meets and mingles (or just goes)

    This can be a far more effective way to reach the same audience; it just takes a little more thought.

    Big upside... you're competition isn't there too. happy

    I used to run university orientation festivals and some of the returns stall holders got was amazing... but at the same time some of the returns was pitiful. (e.g. banks signing up 300-350 new clients at a cost of less than $5k + expenses)

    It is a matter of targeting the right market, having the right offer, and having a specific goal in mind for WHY you are there.

  •  
    11

    randym@...

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    I can't believe all the sheep who buy into this loudmouth know it all Geoffrey dude all the time. It is amazing to me that this pompous ass can sell anything to anybody. If he comes across in person like as big of a bag of wind as he does on paper... And what kind of trade show are you people attending where business cards is the means of collecting leads? Clearly you are mismanaging your trade show presence if you are not generating leads there. One look through our CRM system will show plentiful ROI on our trade show investments. But I do encourage any of our competitors to follow this lame advice. I'll take their leads unchallenged.

  •  
    12

    davidruoho

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    I've never actually been to a trade show for Business to business. There are many trade shows that my company has a presence in where our customers are the public. Not other businesses. I'd be interested to know anyone's thoughts on THAT sort of lead generation vehicle. It seems to me that bringing a "client" to that sort of trade show is actually silly. These are one time or two time customers. These trade showas are draws by reputation and the vendors are looking to meet leads and in many cases sell a product right there. Think Home and garden shows. Any feedback??

  •  
    13

    Geoffrey James, Sales Machine

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Randym: Such language... Tsk, tsk, tsk...

  •  
    14

    Geoffrey James, Sales Machine

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Quote form davidruoho: There are many trade shows that my company has a presence in where our customers are the public.

    Good point. B2C shows are completely different. In this case, though, it's very easy to figure out if it's worth attending. Did you make more money than you spent (including lost opportunity cost)? If so, the trade show or conference was a good idea.

  •  
    15

    ptiseo

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    We ususally attend three or so trade shows a year, we get a reasonable booth, we don't splurge on stupid trinkets.

    As long as we can convert one lead into an average sized signed client, we pay for a given show in few months. That's the good side of selling a recurrent service, rather than a widget.

    This doesn't take away from trade shows as reinforcement for existing clients, closing opportunities or sabre-rattling vs.competitors.

  •  
    16

    jsadams01@...

    01/08/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    We use trade shows, catalogs, product and promotion sheets, email, strong customer service, multi-line rep groups. All in some coordinated fashion to stay in touch with current customers, gain new clients and to communicate who we are as an organization to support our customers. Trade shows work because we work the trade show. Just like every marketing and sales tool we can muster and use well.

  •  
    17

    gerold1

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    b2b trade shows are worthless for lead generation is said easy, but .. there are buyers that assess how good or how big you are by looking if you attend the 2-3 "must go" shows. If you are not there you cannot handle them as account (they assume) and if you there, they come to become your lead.

    On the other hand i saw a company quit going to "the" industry trade show although making 70 leads in 5 days. The problem with them was, they had no effective lead management and blew the most of the 70. Guess what, they blamed the trade show: The wrong folks attend this trade show, thats not our clientele.

  •  
    18

    Ian P

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Geoffrey
    Is there some sort of conflict of interests going on here?
    Geoffrey thinks marketing is worthless...
    Trade shows are marketing...
    Geoffrey likes trade shows...
    Could your comment from further up the blog be relevant???
    "However, they probably could have gotten the same impact, or better, buying drinks for the journalists in the hotel bar."
    <>

  •  
    19

    tedron

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    I cannot agree with Geoffrey James about exhibitions as an opportunity to close important deals. Why would I want to invite potential customers ready or near to closing, to a trade show full of my competitors who will be demonstrating competitive products and may be introducing new or improved products based on advances in technology, etc. At the same time suppliers of substitute products may also be exhibiting. Any of these could cause my potential customer to have second thoughts and / or cause a delay in a purchase decision.
    In some industries, and at some shows, there may an opportunity to sell to new clients and close the deal. However this is very rare and an exception in the B2B environment and really only applies at the low end of the B2C environment.
    However, if you believe that selling is a process, then an exhibition can be the first step in the process - identifying and making new contacts. It is an opportunity, in a relaxed atmosphere, to make new contacts and meet new potential clients, to qualify them and to demonstrate your knowledge of their business and the application of your products and services to their business issues.
    An exhibition or trade show should never be looked at in isolation, but as part of an integrated and coordinated marketing and business strategy. For example, as part of your marketing strategy it could be an opportunity to launch and introduce new products and to test their acceptance.
    For these reasons an exhibition or trade show is often a major investment for a company. Despite this many of them have no way of knowing if they are getting the best ROI ??? even a stand that appears to have done well might have performed better, and may still have been out-performed by a competitor. What this means is that a stand and the show strategy require careful planning that goes far beyond the basic stand design and includes such things as position; information ??? relevance and availability; processes and management; etc. In addition even the best stand will fail if the staff are not properly trained and organised to present your company in the best possible light and in the basic skills of qualifying and recording important information.
    I suggest that the reason many companies feel that shows and exhibitions are not justified and do not show a return in sales is because they are not approached and planned and followed-up appropriately.

  •  
    20

    nikkiporter

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    This year we are investing 30% more in tradeshows than last year. We find it benefits us when we have a preset agenda which may not be consistent from show to show. We attend sessions, learn what the market is learning and 'walk in their shoes'. Sometimes we will go just to meet one of the speakers if they are prominent enough. We network the hek out of these shows as well.
    Now I do believe there is a cap of how much a company should invest. I do not see any benefit of companies who spends $20,000+ to be a sponsor of a show UNLESS you have something new and captivating that you want to get out to the market and as a result of being a sponsor, they offer a huge platform to do so. Otherwise, rent a booth. Attend Classess and social functions and try to recharge your batteries while you are away from the office.

  •  
    21

    dbisso3

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    I have a small product development and consulting company. I'd like some feedback on the prospect of using trade shows to market my products to the competition while promoting my invention/product dev/consulting business. My idea is to curtain off an area where potential licensees can view new innovations following a short interview and signing of a nondisclosure agreement. Innovations would be selected based on industry presence. Any thoughts on how such a strategy might be received?

  •  
    22

    CherylM

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    I work in the tourism industry promoting a destination to meeting planners/event and sports organizers. For our sales staff, trade shows are still one of the best ways to generate leads and it's also a great way to stay in contact with key clients, build relationships, meet with clients you've never met and utilize the networking opportunities to the fullest. Our industry is extremely competitive and the grass is always greener on the other side of the fence - if we're not at a major show, it's definitely noticed and our competitors will get the piece of business. It's common for our sales staff to walk away from a show with 3-6 actual RFPs and 2-5 pieces of closed business. Certainly worth the cost of attending the show.

  •  
    23

    dtaylor_UNT

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Like anything else, trade shows are a tool salespeople can use. If you use them the right way, they can generate leads and sales.

    If you staff your booth with bikini models and collect business cards, you'll get the quality of leads you would expect from bikini models collecting business cards.

    In some industries "everyone who's anyone" attends a trade show. In that case, it's a high-ROI investment ... you can meet with dozens of customers face-to-face for the fraction of traveling to sales calls.

    Good salespeople (supported by good pre-show marketing) will usually see a positive ROI from trade shows. Companies who staff their booths with warm bodies (or even worse, bikini bodies) usually don't.

  •  
    24

    SteveLanning

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Blanket statements should concern all readers. I remember a couple clients (large players within their industry) whose prominent employees commented on a trade 'fairs' survey as not being worth the cabfare from the airport to the hotel for the company. And they got a lot of press for saying that.

    Which was interesting, because, just as Nikki Porter above stated, these company executives were going to raise by 50% and by 60% respectfully, the companys' involvement in tradeshows. Why?

    It's kind of a tough answer to comprehend to most folks who have an agenda or do not have executive responsibility, but they both upped their ante because they made money on their B2B involvement. Gasp! What a concept.

  •  
    25

    randym@...

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Geoffrey: Just seeing if you were really there...

    randym

  •  
    26

    Geoffrey James, Sales Machine

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    From a reader:

    I just wanted to say thanks for your articles. Today's (trade shows) came at a propitious time; I will be working with our marketing team on new plans and this fits right in. And I think you are right about the best use. Keep up the good work.

  •  
    27

    mbuchanan

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    It seems there is a very evident gap or divide between those that appreciate and those that appose trade shows and the effectiveness they have on your bottom line. Frankly, like with any business, you get out what you put in to them. I agree that if you attend for cards or 'leads' you will not see much materialize in terms of new business. However, if you spend the time to research which shows (2-3)represent and attract the right market/people you are involved with, and then organize a campaign with your team then I think your chances of getting your money's worth is much greater. The soft benefit of the publicity and brand recognition is easily overlooked, but there is no way to put a price tag on that. I have attending many trade shows both as a visitor and as an exhibitor and even if I have no idea what that customer does, if I have seen them around or heard their name, it sticks in my head.

  •  
    28

    Geoffrey James, Sales Machine

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Quote from mbuchanan: The soft benefit of the publicity and brand recognition is easily overlooked, but there is no way to put a price tag on that.

    Sure there is. In business, anything that can't be measured is worthless, so the value is precisely zero. Unless, of course, you measure it, which is possible with polling and market research. If you do so, you'll probably find out that the actual impact, in terms of your customers' perception, is minimal.

    When companies take the "marketing can't be measured but we know it's important so we have to do even if it costs a lot of money" approach, they waste time and money.


    As for the "evident gap," it's the gap between Sales and Marketing. Marketing groups love trade shows because they're a great networking opportunity. Sales groups pretty much know that they're a waste of time and money.

  •  
    29

    randym@...

    01/09/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Geoffrey, there you go again. Tsk...tsk... I have read many of your pieces and basically you are a broken record. You could just write one article and reprint it over and over. We get you. Marketing sucks and sales rocks. Simple. It doesn't even need to be an article, just a headline. Please, think about adding an actual new tune to your song list, not just another arrangement of the same tired song. You're about an arrangement away from getting kicked off my ipod.

  •  
    30

    Engago Team

    01/12/09 | Report as spam

    B2B Tradeshows: Not for lead generation

    B2B Trade shows are history.
    Influencers and Decision makers look for information and new products on the Internet.
    Eventually they will end up on your website.
    That's where you have to be able to identify these companies (not by them taking the action: you should take action)
    Identify them using a post click marketing web service.

  •  
    31

    Geoffrey James, Sales Machine

    01/12/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Quote from Engago Team: Identify them using a post click marketing web service.

    Not exactly a disinterested opinion, but thanks for writing.

  •  
    32

    tracibrowne

    01/21/09 | Report as spam

    RE: How to Use Trade Shows to Sell

    Whenever I hear people say trade shows don't work for getting leads I immediately know these people either (a) don't know how to work a trade show and do not come prepared, or (b) they have a weak product or service that no one is interested anyway. (He's just not that into you...) Let's stop blaming failures on everything but ourselves. If you didn't have a successful show either figure out what went wrong or hire someone to figure it out for you.

    For every person on here that says they agree, shows are not good for getting leads I can show you 20 companies that are wildly successful. We're not just talking about anecdotal evidence but hard numbers tracked for years through many different departments throughout the company.

    Hate to be the bearer of bad news guys but either they just aren't into you or your doing a lousy job.

    The fact is (According for the Center for Exhibition Industry Research)

    77% of Exhibition Attendees say they
    found at least one new supplier at the show they attend,

    76% of attendees ask for a price quotation

    Nearly all respondents to the survey took one or more buying actions

    71% of attendees at trade shows are the ones who authorize/approve purchases

    Attendees at an exhibition have a net buying influence of 89%

    Traci Browne
    Red-Cedar

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