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Help! My Reps Can't Land Appointments!

October 12th, 2009 @ 5:30 am

16 Comments

Categories: Cold Calls, Marketing, Sales Process, Sales Skills, Sales Tips

Tags: Sales Strategy, Sales Force Management, Marketing Research, Sales, Marketing, Geoffrey James

It’s amazing how clueless some people are when it comes to selling things.  I recently received the following email:

We sell employee benefit group insurance.  We have purchased the Judy Diamond List and the latest and greatest email list from Dunn and Bradstreet. I have two licensed, educated, marketing employees calling to set interviews for insurance analysis.  The most common negatives we receive are “just renewed” (even though we call 3 months before renewal so its a lie), “have a broker” (we understand that but we are pretty great) and “don’t have time, call next year.”   What can we say or do to get to the next level and arrange an interview?

Let’s start with what you’ve done right.  You’ve managed to get real leads, because the people you call aren’t just hanging up.  The fact that you’re actually getting to some objections (they’re not “negatives” — more on this later) means that you’re playing the right ballpark.

Here’s what you’re doing wrong.

First, you hired marketers to do a sales job.  You don’t need somebody who’s licensed (whatever that means) or educated (whatever that means) to set appointments.  Most marketing professionals can’t sell; you need to hire people who can sell.

Second, your marketers don’t know how to answer objections.  Like most professionals who lack sales experience and training, they think an objection is a “negative” — a firm no.

As any sales pro will tell you, a deal isn’t real until you hit your first objection.  People don’t bother to come up with reasons not to buy things if, at some level, they don’t want to buy them.  People who aren’t interested (for real) just hang up.

So what you really have is a tactical problem of answering objections and moving the sale forward. Fortunately, all three objections are easy to overcome:

  • “We just renewed.” Kill this objection before it comes up by saying, in the opening statement, that you understand they’ll be coming up for renewal in three months.  Problem solved.
  • “We already have a broker.” The correct response is: “No problem! Just out of curiosity, what could he be doing better?” (Or some other leading questions)  Then you can do better.  Problem solved.
  • “I don’t have time.” The correct response is: “I understand completely.  I’m not calling to sell you anything.  I’m calling to set up an appointment…”  Problem solved.

Those are pretty standard objections, BTW.  I suspect that if you had hired the right people in the first place, they’d already know this kind of Sales 101 stuff.

READERS: Any more suggestions?

This Blog's Best Post: The Ultimate Cold Calling Tool

 
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  •  
    1

    Damian@...

    10/12/09 | Report as spam

    Licenses are required

    I love your point about sales professionals versus marketing
    people, but to sell insurance they actually do have to be
    licensed by the state they operate....

  •  
    2

    Geoffrey James, Sales Machine

    10/12/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Re Note 1:
    Really? What about if they're just making appointments for licensed sales reps? Just curious.

  •  
    3

    Damian@...

    10/12/09 | Report as spam

    Like all great answers... it depends

    Each state has specific Banking & Insurance legislation but it all
    comes down to how they define "solicitation". My
    understanding (could be incorrect, I am wrong all the time) is
    some states consider any sales activity (i.e. appointment
    setting) as solicitation.

    But this doesn't belittle your original point that salespeople
    should be performing sales tasks...

  •  
    4

    paultroberts

    10/13/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Here's one that is working really well for one of my marketing clients: INTERNET RADIO. He hosts an INTERNET RADIO SHOW (making him an instant "expert" on his specialty and services). Anytime he wants to meet someone and set an appointment, he simply calls them up and asks if they want to be a guest on his radio show! Works like a charm. Not only does he get to meet every prospect on his list, but he also gets them to tell them EVERYTHING he wants to know about their company. And leaves them feeling "good" about the time they spent with him and what he has to offer.

    He uses a business friendly station called www.OCTalkRadio.net here in Orange County, CA

  •  
    5

    anurodh_sharma1@...

    10/13/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    What I like about this story is that it is short & to the point. It is true that objections raised by potential customers are indication of ther intrest & not a negative, well said. Though I do not agree about killing the objections in advance by certain statements in advance...it is like killing his intrest or in other words killing the possibility of a sale...its suicidal. I would strongly reccomend that salesperson face it upfront that he is making a call regarding sales of insurance which is of use & in time & necessary..instead of shying away under the garb of an appointment call. Who has time really?

  •  
    6

    niya2000007

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    ?I don?t have time.? The correct response is: ?I understand completely. I?m not calling to sell you anything. I?m calling to set up an appointment?? Problem solved.

    What if the client reply like : I know you will sell something at the appointment , so I still don't have time .

  •  
    7

    Geoffrey James, Sales Machine

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Re Note 6:
    I'm sure nobody ever answered THAT one before. Or maybe not:

    http://blogs.bnet.com/salesmachine/?p=2449&page=7&tag=col1;post-2449

  •  
    8

    Geoffrey James, Sales Machine

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Re Note 5:
    As Note 6 points out, the prospect knows you're in sales.

  •  
    9

    Collygra

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Answering Objections have alook here

    http://www.youtube.com/watch?v=pkhKGs4BGWw

  •  
    10

    spia

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Don't "spray and prey"...instead work a defined list. That means only focus on for example 20 a day, but work them strategically. How ? By using 'show me you know me' (smykm) communication techniques. The best (smykm) is when you're 'referred' into the targeted insurance analyst. You would then use a combo of email/phone communication techniques to close for the appointment. Oh, and once they agree, make sure you send a meeting invite via outlook to confirm.

  •  
    11

    ilyria

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    As a financial services business owner, I made my own appointments because no one else quite turned the numbers that I did (I had a 60+% success rate, and if you're in sales, you know that is a fabulous return). I never "asked" for an appointment. If they were due to renew soon, I would call and tell them it was time for their annual review, to reassess their needs, as things have a way of changing over time, and simply asked whether early or later in the week was better for them, then we'd get down to the time setting. It was simple, clean, and few objections were raised. Obviously some did, and some were not overcome, or I'd have had a 100% close on appointments, but nevertheless...

  •  
    12

    gerold1

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    "We already have a broker." Make him smile (and stay connected): "Oh, you need not tell them, that you are talking with me."

  •  
    13

    mfjm74@...

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    From a customer standpoint, I'll tell you that the first thing out of all of it is not what you say but how you say it... I've come into situations many times where someone wants to sell me something and is so very *pushy*. It just turned me off from that point on and no matter how good his product or service is, I just didn't want to talk to him anymore.

    Second turnoff... when it seems like that sales guy is reading out of a script -- customers aren't stupid and they know when someone does that.

    Lastly, the best sales guys think on their feet and not go by the book -- when I say I really don't need it because the service or product has nothing to do with making my business better, the sales guy has to use some common sense and relate to that... end the call politely instead of trying to stay on and squeeze juice out of a rock. I've come into situations where the sales guy on the other line just wouldn't hang up because he is so convinced that the product he is selling will benefit my company.

  •  
    14

    seanhuban

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    Make sure your reps position themselves as experts that can add value - even if that value is education (industry, trends, ways to save money) -

  •  
    15

    TactixSales

    10/14/09 | Report as spam

    RE: Help! My Reps Can't Land Appointments!

    The key to landing appointments these days in the B2B space is a lot more complex than Geoffrey leads on. In offering ways to counter objections?an essential skill set for success in sales?Geoffrey?s blog assumes that you actually get a decision-maker on the phone a good percentage of the time and that you can overcome objections expeditiously and with simplicity. However, what he misses is the fact that in many B2B selling scenarios, upwards of 90% of the time, sales people today are talking to voicemail or email?neither of which offer objections. These ladies and gents are essentially locked out of the game--hence lower than expected appointment rates. The game has definitely changed a lot thanks to the Internet and sales organizations must update their tactics in order to compete more effectively. Check out Steven Woods' Digital Body Language. He really nails it!

  •  
    16

    JoshReeve

    10/15/09 | Report as spam

    who is the right person for the job?

    This answer is a little short sighted.

    I think regardless of whom he hires salespeeps or marketers, it doesn't really matter. What you have here is people who are not motivated to succeed.

    You can get this in both types of employees. Do you have a commission structure for these people calling? Do they follow through and conduct the appointment? Perhaps as a note if you wanted to invest in training for these hires, cold calling sales training would be the first port of call.

    Why do I believe that this is the first step?
    I am a Marketer & Sales pro. I don?t see the difference. If motivated I can be both and that is what everyone in sales and marketing across industries need to be if they are to succeed.

    If your hires have already had training, perhaps cold calling is not the most effective method for securing appointments? What about tradeshows? Seminars? Do your own seminar and direct mail invite these decision makers you want to talk to?
    Be creative.

    Any one call yell down the phone, but it takes finesse to draw prospects in without them knowing it!

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