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You Need a Creative Sabbatical -- But How?

October 22nd, 2009 @ 6:41 am

13 Comments

Categories: Personal Effectiveness

Tags: Agenda, Jim, Productivity, Engineering, Sean Silverthorne

You’ve probably read that Bill Gates takes an annual sabbatical so he can think about the future, catch up on important reading, and return to work energized for another year.

And you’ve probably thought, as did I, it sure is nice to be one of the world’s richest people who control their own schedules. I got the same feeling reading Gina Trapani’s post on Harvard Business Publishing about designer Stefan Sagmeister, who every seven years shuts down his studio for a year of “creative rejuvenation.”

But this is just a fantasy for most of us. How do we accomplish this same goal of taking time off, or reallocating work time, for a battery recharge? Time we can use for raising our heads above the administrivia? Yes, vacations help, but these are often taken with family. It’s tough to be meditative riding the spinning teacups at Disney World.

My solution has been to schedule my own private sabbatical at work — a two-hour block once a month — that I devote to thinking about the big picture, thinking creatively for the longer term, or just wrestling with a messy problem.  Because I need structure, I write an agenda, so that I’m prepared to use this outing to maximum effect.

My agenda might be as simple as this:

  1. Compile reading list on how small organizations (under 10 employees)  do three- or five-year planning. Why is our current process ineffective?
  2. Would visualization tools be an effective feature to help our customers draw correlations and connections between various content “buckets” on our site?
  3. Jim is struggling with a demanding client. Is the issue that Jim doesn’t have the tools to set expectations and negotiate outcomes with this person, or is the problem a client who doesn’t understand the issue of project scope?

My goal is to emerge from my two-hour session with, if not fully formed answers to these three items, at least a roadmap to answers.

I understand for many even a monthly time out is a luxury not afforded you. (In fact, as my task list has become more crowded over the last year, this time has become less and less sacred.)

So what’s your answer? Please share how you manage to get yourself unrestricted time to, as the famous sign at IBM says, THINK.

I’ll return with a post on your best suggestions.

(Thinker image by Robin Inh00d, CC 2.0)

 
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  •  
    1

    malleck

    10/22/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    A few years ago I started a year-end habit that has become very important to me. It?s not typical for me to set personal goals (business goals are an exception). I prefer to act on my intuition, following my instincts and divine guidance. However, a few years ago I noticed that the years of my life were speeding by in a bit of a blur. I decided it was time to really imbed each year into my psyche.
    Here is my method for embodying my life. All of it ? work and personal. I hope you find it helpful for you, or that it inspires you to find your own method of stopping, pausing and imbedding.
    I book time during my New Year break and set aside a few hours with my calendar. As I review my calendar (which was paper-based back then and is electronic now) I type out a running commentary of what I remember. I write this fairly free-flowing (no judgments) and talk about what I recall and what I feel or think about what I recall. Seen from the perspective of the present, the past year?s events take on new meaning. I begin to notice trends. I can re-frame and re-interpret what I was doing, or not doing, at any given time.
    Going through the calendar chronologically, I see over the months what took precedence and what got dropped. As I go, I remember both the good times and the bad. I sink into the year that just passed. I get sad, happy, confused, surprised, excited, annoyed and angry - all over again. After I have done this for the whole year, I ask myself these overarching questions:
    1. What have I learned about living in the last year? How am I older and wiser now?
    2. What was so great that I want more of it? (This allows me to live more intentionally in the year ahead, as opposed to setting goals to reach).
    3. What was so bad I hope it never happens again? And if it does, what have I learned about how I will react and cope next time?
    4. What was begun for me, that I might want to give more energy and momentum to?
    5. What has ended now, and I need to let it go?
    This few hours at the beginning of the year is a way for me to manifest what I would like in the coming year. I get clearer in my intentions and my needs. I reshuffle my activity to better align

  •  
    2

    Mrs. E

    10/22/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    Vacations are now taken at home; if at all and more likely this time is taken in ever smaller chunks for things like appointments with the doctor, etc, or just at home catching up on the laundry, housework, yard work, completing a painting project long over-due (like the bright orange bath room my kids liked so much), not spent "re-charging my battery" and always telling myself "maybe next year we can go camping or get out of town for a long weekend" this year we can't afford the gas to get out of town for a day. Maybe next year.....

  •  
    3

    mauramather

    10/22/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    Great idea! But I think we should do this daily, or maybe
    weekly. I find that while walking on the treadmill, i can
    break through whatever creative blocks are in my head, or
    clean up the 'mental mess' in there, and all of the sudden,
    solutions emerge.

    I love to dream about the big picture, but you are correct,
    the busier we get, the harder it is to keep that time sacred.
    So, another thing i have started doing, is refraining from
    checking my email or phone messages for a half hour after
    the gym. rather than jumping right back into the fray, I
    enjoy the relaxation, and allow my brain to wander,
    dreaming about the big picture for my company or whatever
    creative problem (i'm a designer) is in front of me.

    It's a struggle not to check those messages, and to stay in
    the zone. But lately, i've been successful and some of my
    best solutions have occurred during that time.

  •  
    4

    pjez

    10/22/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    Recharging your battery is easy... All it takes is one day of not thinking about the workplace & related issues.

    How you do it - it all depends upon you. Wash your car with your kid, take your family to a picnic, go for a hike in the forest...

    In short, get busy doing something you like so that you'll forget about work.

  •  
    5

    jwood@...

    10/23/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    How to do it? Get a life, for Pete's sake! Take a day off, wake up a half-hour early to meditate, schedule a personal retreat for a weekend, start a hobby, put on the i-pod headphones, go to an art museum, go to church, grab dinner with a friend - get real with yourself. Come on, now. Why do we have to nudge and give ourselves permission to live a life of wholeness?

  •  
    6

    aliaskate

    10/23/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    This is nothing new. There are plenty of people who, like Bill Gates, understand the value -- and necessity -- of quiet, undisturbed time dedicated to thinking and absorbing. It just feels counter-cultural in our overstimulated, 24x7, culture.

    I have always worked retreats and dedicated quiet time into my life (while in a demanding job and a demanding volunteer leadership position and raising a family). There are trade-offs, but the sanity and centeredness that come from taking a time out benefit every aspect of my life. I'm glad Bill Gates' example is drawing attention to this valuable non-activity!

    People make time for things that matter.

  •  
    7

    seansilverthorne@...

    10/23/09 | Report as spam

    Make the trade-off

    aliaskate makes a great point. Carving time out for yourself is a matter of choice, of making tradeoffs. It's quite easy to fall into the "I don't have time" trap. You have plenty of time -- the question is how you use it.

    --Sean

  •  
    8

    VictorAaen

    10/23/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    I have almost completely stopped listening to audio books, lectures and the radio during my one day a week two hour commute.

    Gives me a lot of time to think, to enjoy to sights, sounds and smells, and to just be.

    Victor

  •  
    9

    jsacco

    10/26/09 | Report as spam

    Use a "vacation day" as a sabbatical

    Sean,

    Once every six months, I schedule time for business planning and problem-solving and attack the problem on a vacation day. Usually, I can solve my issues in just a couple of hours. I wake at the same time as a work day, go through the usual routines and head off to a coffee shop instead of the office. In this environment I still get the morning hustle and bustle of the office, so it puts me in the right frame of mind. I have a defined list of long-term and short-term items to tackle that morning and I'm methodical at listing all possible solutions. I list them on a spreadsheet that I've templated for just such a task. Then, I take them home and discuss them with my wife -- she always has great perspective from her former high-pressure career! By noon I'm done and able to enjoy the rest of that vacation day unencumbered by lingering "problems" from the office.

  •  
    10

    pwizzy

    10/26/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    What Bill Gates does is more than re-charging his batteries, its a matter of innovation. One of the biggest challenges facing us going forward with the communication age, isn't the volume of information to sort through, nor the ability to share and communicate, its going to be the ability to concentrate. I had a professor who once said, "I want to make your 'brains sweat'". My employees are interrupted daily with chat, text messaging, social media, email, phone, other employees, that our ability to truly concentrate on a problem is almost non-existent. That is what Bill is trying to achieve when he takes the sabbatical. Catching up on innovation. The question is how do we do that? I've started a work "book club" which I request employees to read a few selected works and schedule a time, uninterrupted to really focus on some of the challenges we are facing as a group. They understand its an opportunity to talk about frustrations and things "not quite right." They know that "no executive decisions come from the book club." These opportunities are times where I see the most innovation from my staff, and where I can challenge them to take personal interest in making a difference. If you're wondering about how to "release" if you don't have any kids & Lego's I'd recommend getting both; else, go volunteer or serve in the community. The benefits you get are far greater than the benefits you give. I currently am a local Scout Master and its a blast.

  •  
    11

    JPSmith

    10/27/09 | Report as spam

    if you are desperate ...

    I was desperate for a huge chunk of time to update my job skills. I went into teaching public school (alternative certification program) so I could use my summer(s) to do as I please.

    I don't recommend doing this, but it worked for me. Because of the recession, my teaching contract was not renewed, and I was out of a job after 1 year. But I gained some important new job skills and had 2 months of paid vacation to look for a new job.

  •  
    12

    femelmed

    10/28/09 | Report as spam

    RE: You Need a Creative Sabbatical -- But How?

    i had the same reaction when reading about stefan's approach. as an independent consultant, i felt lucky that i can work breaks and "extracurricular" activities into my workday. as a person who collaborates with companies working to achieve a wellness mindset and culture, i thought about how can they achieve this goal?! i wrote about it here: http://ow.ly/x3lh. i'll be interested in your roundup. i'm sure it'll get more ideas flowing. thanks, f

  •  
    13

    seansilverthorne@...

    10/28/09 | Report as spam

    Your reader comments now posted

    Hi everyone. Thanks for some truly outstanding ideas. I've just posted a summary, Readers Find Time for Creative Sabbaticals.

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  • Blogger Thumbnail Sean Silverthorne Sean Silverthorne is the editor of HBS Working Knowledge, which provides a first look at the research and ideas of Harvard Business School faculty. Working Knowledge, which won a Webby award in 2007, currently records 4 million unique visitors a year. He has been with HBS since 2001. Silverthorne has 28 years experience in print and online journalism. Before arriving at HBS, he was a senior editor at CNet and Executive Editor of ZDNet News.... more »

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